Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, VeraSafe is seeking a motivated privacy compliance project manager to join our remote team. VeraSafe is a well-respected advisor to U.S. and international businesses of all sizes and across numerous industries in the privacy and data security space.
About the Role
This is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. The projects you’ll be working on will primarily be privacy and data security compliance projects, and your team members will largely be attorneys and IT security professionals. Above all, this role demands excellent writing and note taking skills, organizational abilities, attention to detail, willingness to give and get feedback, and communication skills.
This is a particularly good opportunity for someone with experience as an executive or administrative assistant who is looking to transition into project management. It may also be interesting to someone with a background in IT support or coordination. The position also comes with benefits described below.
We have always been and will continue to be a remote team. We offer our team members a comfortable, flexible work life. We collaborate closely (you won’t feel like you’re working in isolation) and you’ll learn from our experienced attorneys, project managers, and IT security auditors, but in a much more collaborative, less hierarchical, and friendly environment than your typical law firm. We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work.
If you love working with new technology, interesting clients and team members, you want to work in a fast-paced and remote environment, and you’re interested in tech, cybersecurity, or privacy, this may be the perfect job for you.
Key Tasks and Responsibilities
Executing project plans within the constraints of a scope, schedule, and budget
Maintaining the daily record keeping needed to keep the project plans up to date
Attending meetings with the attorneys and clients, taking meeting minutes, and maintaining the meeting minutes and and action items from those meetings
Understanding and assisting in documenting business processes
Ensuring that you, your team, and the project operate within the company’s policies, guidelines, and procedures
Assessing team member needs and utilization in order to maintain a distributed workload
Ensure transparency by regularly communicating status to the Program Manager and the attorneys leading each project
Flagging potential issues/risks for management
Communicating with clients in relation to tasks and meetings
Soft Skills Required
Strong desire and ability to keep things organized
Fluency in English
Strong attention to quality and detail
Multitasking
Excellent communication and interpersonal skills
Proactive problem solving
Team player
Comfortable working with new software tools (e.g. Jira, Asana, and Teamwork) as well as GSuite and/or Microsoft Office.
Comfortable working in a technical environment
Note: We may ask you to participate in a short skills assessment as a first step in the selection/interview process.
Experience Required
4+ years of experience, strongly preferred to be as an legal project manager, administrative assistant, IT coordinator, project coordinator or project manager/assistant
Experience taking detailed notes or meeting minutes
Experience in professional services firms or tech space is preferred
Experience or proximity to IT projects, especially IT security projects, is a strong plus
Education/Certifications
Basic project management certification is a plus (e.g. CAPM; Prince2 Foundation level); additional certifications are a plus but not required.
IT audit / IT security / cyber security certifications are a plus (e.g., CISM or CISA certifications)
Legal background or relevant experience is a plus
Agile Framework knowledge is a plus
What you’ll gain from joining our team:
Freedom of working remotely
Professional development growth opportunities
The chance to have a long-lasting impact on a small but growing international business
Work in an open environment with a friendly team that respects your ideas and contributions
Fast paced, entrepreneurial environment
Occasional opportunities to travel internationally, primarily for team retreats
VeraSafe’s Excellent Benefits Include:
Paid time off
Paid holidays
401k
Eligibility for annual bonuses
Reimbursement for certain personal flight tickets
Flexible working schedule in some roles
Work from almost anywhere with Wi-Fi
Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E) and eligibility for bonuses for achieving professional certifications
Optional IT Hardware Buyback Program
Choice of Mac or PC company laptop
Twice-a-month paydays
Direct deposit
Health Insurance, Other Insurance, HSA Benefits, etc.:
Health Insurance
Health Savings Account (HSA): Pre-taxed funds available to pay for health-related expenses
Dental Insurance
Vision Insurance
Employee Basic Term Life and Accidental Death and Dismemberment (AD&D) Insurance
Employee Voluntary Term Life Insurance
Spouse Voluntary Term Life Insurance
Child(ren) Voluntary Term Life Insurance
Long Term Disability (LTD): Income assistance if unable to work due to injury/disability after 180 days from start of injury/disability
Short Term Disability (STD): Income assistance (up to 26 weeks) if unable to work due to injury/disability after 14 days from start of injury/disability
Accidental Death and Dismemberment Insurance (AD&D)
Critical Illness Insurance
Legal Plan: Unlimited access (in person, by phone, online) to network attorneys for certain legal matters
Group Accident Insurance
Hospital Indemnity Insurance
OCB Transit Reimbursement: Pre-taxed funds available to pay for mass transit expenses
Health Care Flexible Spending Account (FSA)/Limited Health Care FSA: Pre-taxed funds available to pay for some health-related expenses
Dependent Care FSA: Pre-taxed funds available to pay for dependent care expenses (such as daycare)
Our HR Privacy Notice is available at the following link: