Sr. Program Coordinator

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The Department of Otolaryngology is currently seeking a full time Sr. Program Coordinator to work in Miami, FL. The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets.

CORE JOB FUNCTIONS

• Works closely with students to continuously evaluate their learning experience and improve quality and value of the program.
• Registers students for courses using University procedures and systems.
• Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students.
• Develops strategic partnerships with external entities and organizations.
• Creates monthly budget reports to ensure operations are within plan.
• Assists with database maintenance and enrollment management.
• Ensures administrative processes and associated forms for instructor services are completed in a timely manner.
• Responds to various instructor requests and telephone, email, and internet submissions for all programs.
• Prepares faculty payroll for the program.
• Plans and participates in open houses for the department.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
  
  
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Experience:

Minimum 3 Years Of Relevant Experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).
  
  
  

Department Specific Functions

• Responsible for overseeing the operations and management of CANES laboratory. This position will play a crucial role in supporting the education and research activities of medical professionals and students, ensuring a safe and efficient working environment, and maintaining the highest standards of ethical conduct and compliance with University policies and procedures.
  
  
  

Laboratory Operations:

• Manage the day-to-day operations of the cadaveric surgery laboratory, ensuring compliance with safety regulations and ethical guidelines.
• Coordinate and schedule the use of the laboratory space and resources, including cadaveric specimens, equipment, and supplies.
• Oversee the procurement, storage, and maintenance of cadaveric specimens, ensuring proper documentation and adherence to legal and ethical requirements.
• Collaborate with faculty, researchers, and students to facilitate laboratory activities, such as surgical training, anatomical dissections, and research projects.
  
  
  

Staff and Users Supervision:

• Work with the Director of the University of Miami Ear Institute and other faculty supervisors to prioritize goals, education and research needs, and information needs.
• Provide guidance and support to other CANES laboratory and ancillary staff, including industry representatives and non-University of Miami staff participating in sponsored courses, to ensure their professional conduct, adherence to protocols, and compliance with safety standards.
• Provide feedback to CANES laboratory users and address any performance or disciplinary issues in a timely manner.
  
  
  

Laboratory Safety and Compliance:

• Develop and enforce laboratory safety protocols and procedures, ensuring compliance with local, state, and federal regulations.
• Maintain accurate records of safety inspections, incident reports, and training activities.
• Ensure the availability and proper use of personal protective equipment (PPE) by all laboratory personnel.
• Stay up-to-date with current regulations, best practices, and advancements in cadaveric surgery and laboratory management.
  
  
  

Equipment and Inventory Management:

• Coordinate the procurement, maintenance, and calibration of laboratory equipment, instruments, and supplies.
• Monitor inventory levels, place orders for necessary items, and ensure proper storage and organization of supplies.
• Collaborate with vendors and service providers to schedule preventive maintenance, repairs, and equipment upgrades as needed.
  
  
  

Research and Education Support:

• Collaborate with faculty, researchers, and students to support anatomical research projects and educational activities.
• Assist in the preparation and setup of cadaveric surgical workshops, conferences, and training sessions.
• Coordinate with Departmental Administrators for administrative matters including contracts, purchasing, schedule management, and other administrative matters.
• Provide technical expertise and guidance in the design and implementation of research studies involving cadaveric specimens.
• Locate and define new process improvement opportunities, including identification and application for industry and non-industry grants.
  
  
  

Department Specific Qualifications

Education:

Bachelor's degree or higher in a relevant field (e.g., anatomy, biology, biomedical sciences).

Experience:

Prior experience working in a cadaveric surgery laboratory or related setting preferred, preferably in a managerial or supervisory role.

Knowledge, Skills and Attitudes:

• Strong knowledge of anatomical principles, human anatomy, and surgical procedures.
• Familiarity with laboratory safety protocols, ethical guidelines, and regulatory requirements related to cadaveric research and surgical training.
• Excellent organizational and multitasking skills to manage laboratory operations effectively.
• Strong leadership and interpersonal skills to supervise and collaborate with diverse staff and stakeholders.
• Proficient in using laboratory equipment and software for data management.
• Attention to detail, critical thinking abilities, and problem-solving skills.
• Effective communication skills, both written and verbal, to facilitate collaboration and education.
• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop, and train others.
  
  
  

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H6