Mordechai Book’s Post

We recommend that you ensure your workplace policies and procedures are easily understood. They should also be regularly communicated to new and existing staff. #humanresources #asterhr #smallbusiness #compliance

Concerned about your employer’s access to your email? 📧💼 We are here to help you navigate your rights in the digital age. The answer to whether your employer can look through your email depends on several factors, including the policies of your company, the jurisdiction in which you work, and the context of the situation. In many cases, employers have the legal right to monitor employee email communication if it’s conducted on company-owned devices or through company-provided email accounts. However, there are often limitations to this right, such as regulations on personal privacy and protections against unlawful surveillance. This is to strike a balance between protecting individuals’ privacy rights and allowing employers to maintain a productive and secure work environment. It’s essential to review your company’s policies regarding email usage and privacy to understand what expectations and rights you have as an employee. Additionally, consulting with an employment lawyer can provide further clarity on your specific situation and legal protections available to you. . . #WorkEmail #DigitalLaws #EmailPrivacy #WorkPrivacy

The headline of this article from People Management magazine caught my eye today - I'll be reviewing the tribunal judgement to see if anyone on the tribunal panel or the claimant's lawyer picked up on the data protection and cyber security issues or the breach of privacy. Lessons here are: ⛔️ don't share access passwords with colleagues, not even your boss, unless your company infosec policies outline good reasons for doing so, alongside access control protocols and guidelines. ⛔️ if passwords are shared to any drives, files or storage systems that fall under a reasonable expectation of employee privacy (yes, this IS ACTUALLY a thing, based on current case law), make sure you change your password promptly in order to maintain access and security integrity. ⛔️ your company guidance, code of conduct and HR policies should ALL outline what behaviours are, and ARE NOT, acceptable - this should not forget the fact that infosec and data handling rely largely on human behaviour for compliance, so these guidelines and policies need to include relevant examples that tie into grievance, disciplinary and whistle-blower processes. ⛔️ make sure that everyone in the company (even the CEO) understands that IT systems logs can be used as evidence in investigations or action against workers under company grievance and disciplinary policies - assessing the impact of doing this can easily be achieved through carrying out a DPIA, and then communicated via policies and staff privacy notices. I wonder if, when this breach was discovered, it was promptly reported to any DPO or responsible individual within the company, or to the Information Commissioner's Office? 🤔 Clearly the impact of the breach included discrimination and detriment to Wright and to Arkle, so this appears to meet the test of a high risk impact to data subjects. I'd be interested to hear the thoughts of other data protection, cybersec and information governance people in my network. These kinds of issues often crop up in employment tribunals, but there is relatively zero information to be found on subsequent action taken under UK GDPR, the DPA 2018 (or 1998 prior), or other legislation e.g. Investigatory Powers, Interception of Communications, Computer Misuse Act etc. Here's a link to the article: https://lnkd.in/ebeFG677 #EmploymentRights #EmploymentLaw #EmploymentTribunal #InformationSecurityAwareness #DataBreach #PasswordPrivacy #HR #DataProtection

Concerned about your employer’s access to your email? 📧💼 We are here to help you navigate your rights in the digital age. The answer to whether your employer can look through your email depends on several factors, including the policies of your company, the jurisdiction in which you work, and the context of the situation. In many cases, employers have the legal right to monitor employee email communication if it’s conducted on company-owned devices or through company-provided email accounts. However, there are often limitations to this right, such as regulations on personal privacy and protections against unlawful surveillance. This is to strike a balance between protecting individuals’ privacy rights and allowing employers to maintain a productive and secure work environment. It’s essential to review your company’s policies regarding email usage and privacy to understand what expectations and rights you have as an employee. Additionally, consulting with an employment lawyer can provide further clarity on your specific situation and legal protections available to you. . . #WorkEmail #DigitalLaws #EmailPrivacy #WorkPrivacy

Staff data is often a gap in the privacy polices I review so I was quite interested in this story. While I understand the need for businesses to monitor certain activities, I am not sure of the ethics of using monitoring without the knowledge of staff and the parameters used to determine productivity etc. - what are your thoughts? "Legal ambiguity over employee data has allowed hundreds of companies to install technology that monitors the online productivity of their staff. Part of this is facilitated by the fact employee data is exempt from protections afforded to other data under the Privacy Act. Legally, this is a live issue. A 2022 review has challenged the workplace exemption, with its proposals to be debated in federal parliament this year." https://lnkd.in/g5a6dKW4

𝐏𝐫𝐢𝐯𝐚𝐜𝐲 𝐟𝐨𝐫 𝐘𝐨𝐮𝐫 𝐒𝐦𝐚𝐥𝐥 𝐁𝐮𝐬𝐢𝐧𝐞𝐬𝐬! Privacy isn't just a buzzword; it is critical whether you are a sole trader or small organisation. As an HR Professional, I have seen organisations not taking “Privacy” not seriously. Most of the times it is unintentional at few tiers of the organisations, as you don’t know….what you don’t know. But we can’t make excuses anymore, on 15 July 2024, the NZ Office of the Privacy Commissioner launched a free online toolkit named - 𝙋𝙤𝙪𝙥𝙤𝙪 𝙈𝙖𝙩𝙖𝙩𝙖𝙥𝙪 - 𝘿𝙤𝙞𝙣𝙜 𝙋𝙧𝙞𝙫𝙖𝙘𝙮 𝙒𝙚𝙡𝙡 to assist businesses in taking managing Privacy and associated data seriously. 𝐖𝐡𝐲 𝐏𝐫𝐢𝐯𝐚𝐜𝐲 𝐌𝐚𝐭𝐭𝐞𝐫𝐬 🔹 Builds trust with customers and employees 🔹 Avoids legal penalties and reputational damage 𝐖𝐡𝐚𝐭'𝐬 𝐢𝐧 𝐭𝐡𝐞 𝐓𝐨𝐨𝐥𝐤𝐢𝐭? ✅ Privacy Principles: Understand the basics ✅ Data Handling: Secure and responsible methods ✅ Policies & Procedures: Ready-to-use templates ✅ Employee Training: Educate your team ✅ Breach Response: Step-by-step guidance 𝐁𝐞𝐧𝐞𝐟𝐢𝐭𝐬 ➡️ Enhance trust and loyalty ➡️ Ensure legal compliance ➡️ Improve operational efficiency ➡️ Protect your reputation 𝐆𝐞𝐭 𝐒𝐭𝐚𝐫𝐭𝐞𝐝 Access this free resource on the Privacy Commissioner's website 🔗 Need help with policy, procedure, and strategy creation and implementation? Contact OnPoint Consulting NZ for expert support! 📱 P.S. Repost this for your network ♻️ Thank you! #PrivacyMatters #SmallBusiness #HRConsultant #PoupouMatatapu #OnPointConsultingNZ #HRSolution #PrivacyPolicy #HRPolicies Follow us for more insights on creating a healthy, safe and productive workplace.

Social Media Checks are becoming more and more common across lots of industries, are you carrying out these checks? Are you carrying them out in a compliant manner? I've spoken with a lot of businesses lately who admit they are carrying out Social Media Checks manually. Wasting lots of manual admin time which could be used more effectively. Checking a candidates social media presence is a great way of identifying red flags for fraud, harassment, threats and violence. Imagine the impact of automating those checks, saving hours of admin time spent trawling through social media, and only seeing the content that is relevant? Cut out problematic hires from your workforce with 99.5% data accuracy to improve the quality of hires, make the most of each investment and build successful workforces. #SocialMediaChecks #ComplianceMatters #HRtech #BackgroundScreening #WorkforceManagement #EmploymentScreening #CandidateVetting #FraudPrevention

Guard Your Privacy: 5 Tips for Navigating Workplace Surveillance Safely! 🔒👁️ 👉 Know Your Rights: Stay Informed: Arm yourself with knowledge about your privacy rights at work. 👉Review Company Policies: Policy Awareness: Familiarize yourself with workplace surveillance policies to navigate confidently. 👉Seek Clarity on Surveillance Practices: Open Communication: Initiate a conversation with your employer to clarify specific surveillance methods in use. 👉Advocate for Informed Consent: Empowerment: Support the push for informed consent before implementing any surveillance measures. 👉Report Concerns Promptly: Timely Reporting: Be vigilant and report privacy concerns promptly through established channels. Protect your workplace privacy! For more insights, visit www.spigglelaw.com. Your privacy matters – stay informed! 🌐🛡️ #WorkplacePrivacy #EmployeeRights

The Intersection Of Data Protection Act 2023 And Employee Privacy Rights: Balancing Workplace Surveillance And Data Security | #impri Insights | Policy Update By Nadiya Murshed #data #protection #privacy #bill #rights #workplace #employeeengagement #security #threats #impact #policy https://lnkd.in/gjSWGvqR

Check out our summary of #Colorado’s amendment to its #Privacy Act that significantly broadens protections for #biometric information relating to #employees as well as #consumers #HB1130 #compliance #consent #incidentresponse