Float.com

There’s a fine line between improving productivity and overworking your team. One step in the wrong direction and it’s hello, all-nighters and context-switching; goodbye, work-life balance 🫠 What do YOU look out for the most?

When planning workloads, it’s important to consider not just the number of tasks but also the complexity and effort each one requires 🧠 Let’s break it down with an example involving cake—because who doesn’t love cake? 🎂 Imagine one team member is tasked with creating a 7-tier wedding cake, while another is baking 100 cupcakes. If you count the number of deliverables, the cupcake maker seems busier. But when you factor in the hours (days?!) needed to bake, ice, and assemble a 7-tier cake, it’s clear that the cake baker has a much bigger job on their hands 🧑🍳 One of the easiest ways to see how much work your team is actually doing is to schedule project work with a resource management tool. A bird’s-eye view of allocations and capacity helps you spot team members overwhelmed with work, and others who have space for more cupcakes—er, projects! 🧁

Your team members are not just resources: they’re individuals with their own work styles, paces, and interests. Getting to know these unique qualities will help you make smarter decisions around workloads for them (and, in turn, for your organization).

Expectations vs. reality 🫠

🔥🔥🔥 Friday hot take: there’s nothing wrong with 100% utilization… …if the 100% accounts for tasks *outside of project work.*  At Float, we encourage 100% utilization with the understanding that this percentage must account for non-billable tasks. Say you are a professional services team with a 40-hour work week → your designers could be 100% allocated in Float, with the 100% broken down into: • 34 hours of billable utilization spent on client deliverables And then: • 2.5 hours of internal meetings, synced from their Google calendar • This week’s 1 hour-long internal training session • 2.5 hours for all other admin and ad-hoc tasks—because we all know they happen every. single. week, and pretending they don’t won’t make them go away 😉

🚨 We have a new open role for a Webflow designer/developer—and if you are applying, you might find this 10-point guide to what makes a “Hell Yes” application useful! It’s written by our Director of Design Cameron Rickersey, whom this role will report to. We hope it helps 🤞

🚨 Open role 🚨 We’re searching for a talented Webflow Designer to play a huge role in shaping the next phase of our growth! Your mission? Create a best-in-class experience on Float.com and make a big impact through amazing design that gets results. 🌍 Location: Anywhere 💰Compensation: $107,588 USD   👇 Learn more about the role in the video from Siobhan Hayes, our Director of Marketing. And tag the best Webflow Designers you know in the comments (where you’ll also find a link to the job description) 👀🔗

As a resource management spreadsheet, there’s something I need to confess: I struggle to connect in this industry 😥 It’s not that I don’t *want* to. But the other tools in the stack are all best buds, always swapping data and staying in sync, and we have so little in common! Some days I wish I could be replaced with a proper resource management tool, like Float.com. Can you imagine?!?! Instead of trying (and failing) to integrate with project management software, calendars, and messaging apps, I could finally be left alone to work on my math problems 🤩

Emily Feliciano, the Senior Creative Resource Manager at Atlassian, receives 60+ resource requests every week 😱 To prioritize them, she uses a set of questions based on business value, urgency, and cost. Swipe through to find out what they are 👇

👏 We love these responses, but we’re also curious about what tools you’re using to automate timesheet reminders. Tell us in the comments 👇 We hope it’s us 🫣