Administrative Assistant & Project Coordinator

Position Summary

The person in this role will be a member of the Milliman, Global Corporate Services (GCS) team and is responsible for supporting the GCS IT team and leadership for a variety of defined tasks. This person will report to the CIO and will support current goals and initiatives by assisting team members with projects on an as-needed basis, as well as assisting the other GCS departments with coordination and management of activities and projects. This person will maintain a helpful attitude and work collaboratively with team members across departments.

Responsibilities

• Support a variety of special projects and initiatives for the CIO, ensuring timely project completion
• Take ownership of projects and new initiatives, from research and validation to transitioning to functional ownership
• Build and run the cadence of management meetings, track developments, events and minutes and required communications across
• Coordinate internal and external meetings, set up conference calls and in-house training/meetings and associated logistics
• Support the CIO and other GCS leaders with committee agendas, gathering content, and other such needs
• Assist local senior management with development of reports, presentations, and key communications
• Work and collaborate with diverse practices and corporate support functions and teams
• Work with team members to handle corporate support issues as they arise
• Maintain team calendar; coordinate on-call rotation as needed
• Post job opportunities and coordinate interview schedules
• Manage onboarding new team members and offboarding exiting team members
• Coordinate team events such as staff meetings, celebrations, other events as needed
• Coordinate office/desk moves as needed
• Organize and maintain logistics of business travel, manage calendars, and expense reports
• Provide support and backup as needed with respect to invoice processing, software and hardware allocation tracking, and other financial/budget support activities
• Manage a telecom website, keeping information updated, managing vendors, and supporting internal users
  
  

Skills & Qualifications Required

• The ideal candidate must have a minimum of 7 years of administrative experience with demonstrated increasing levels of responsibility.
• The ideal candidate must have experience with Microsoft Office Suite.
• The ideal candidate must have experience with SharePoint applications.
• The ideal candidate must have experience with using a help desk tool.
• The ideal candidate must have experience with using web conferencing such as MS- TEAMS, Zoom and Webex to mention a few.
• Must have high attention to detail, accuracy, quality, and timeliness.
• Must be an efficient resource with strong organizational skills.
• Must be resourceful, service-oriented, dependable, maintain confidence, tactful, team player.
• Must be strong verbal and written communication skills, including document editing.
• Must have proven ability to work on multiple projects or tasks simultaneously.
• Must have demonstrated problem-solving ability.
• Must have the ability to prioritize and work with multiple interruptions.
• Must have enthusiastic, helpful attitude with a willingness to learn.
  
  

LOCATION:

The person hired into this role will be required to work in-person in the Milliman office in Seattle, WA; this is a hybrid role where the person is expected to work out of Seattle office atleast three times a week. The expected application deadline for this job is July 30th, 2024.

Compensation

The salary range for this role is $64,000 to $98,000, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc.

Benefits

At Milliman, we focus on creating an environment that recognizes – and meets – the personal and professional needs of the individual and their family. We offer competitive benefits which include the following based on plan eligibility:

• Medical, dental and vision coverage for employees and their dependents, including domestic partners.
• A 401(k) plan with matching program, and profit sharing contribution.
• Employee Assistance Program (EAP).
• A discretionary bonus program.
• Paid Time Off (PTO) starts accruing on the first day of work and can be used for any reason; full-time employees will accrue 15 days of PTO per year, and employees working less than a full-time schedule will accrue PTO at a prorated amount based on hours worked.
• Family building benefits, including adoption and fertility assistance and paid parental leave up to 12 weeks for employees who have worked for Milliman for at least 12 months and have worked at least 1,250 hours in the preceding 12-month period.
• A minimum of 8 paid holidays.
• Milliman covers 100% of the premiums for life insurance, AD&D, and both short-term and long-term disability coverage.
• Flexible spending accounts allow employees to set aside pre-tax dollars to pay for dependent care, transportation, and applicable medical needs.
  
  

About Milliman

Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world’s most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.

Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.

Equal Opportunity

All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.